Written Press & Photographers Registration
Accreditation Procedure


Media Accreditation Procedure

The IAAF Accreditation Registration System allows media representatives (writers and photographers representing print publications, web publications and news agencies) to apply for accreditation in order to cover the IAAF World U18 Championships Nairobi 2017.

The deadline for journalists and photographers to apply for accreditation is 30 June 2017.

In order to access the system the first time, the user needs a specific Access Code.

WARNING - the registration form must be filled in using Latin characters.

NEW REGISTRATION

After having entered the Access Code, the user will be requested to:

• click on the "Proceed" button if he/she never applied online for any IAAF event.
• fill in the login details if he/she already registered online for other IAAF events.

Once the registration procedure has been completed, the user will receive an email acknowledging that the data has been successfully received. In the same message the user will also find a reminder of his/her personal login details (first name, family name, date of birth and password) to be used after the first registration for all successive accesses to the system.

As you enter your Personal Details, the system will automatically inform you if, depending on your nationality, you require a visa to enter the host country, and the following message will appear on the screen:

Visa requirements for journalists are as provided by the Nairobi LOC. If a visa is required (given your nationality), please select the invitation letter request box below to receive a visa letter from the Organising Committee:

By ticking the Invitation Letter Request box below, the Local Organising Committee of Nairobi 2017 will be informed that you require a visa invitation letter and when your accreditation request is approved, the LOC will send the letter to your email address.

Completion of the registration process does not automatically guarantee accreditation.

Once the application has been examined and approved by the IAAF (or the National Federation for the Host Country) the user will receive a Confirmation Letter by email.

If the accreditation request is not approved, the user will be informed by email.

In the registration form section, besides the personal data to be filled in, the user finds two additional tabs:
• Documents
• Travel and Accommodation

Documents
In this section it is possible to upload documents which may be required to complete the accreditation process or to fill in additional information.

Travel and Accommodation
In this section it is possible to fill in the travel details and select the hotel. Once the process is completed, your accommodation request will be transmitted to the Nairobi 2017 LOC, which will contact you in order to finalise the booking and request payment.

Any changes to your initial booking will be managed only by email (media@wu18nairobi2017.com).

The accommodation deadline is 30 June 2017. Bookings will be handed on a "first come, first served" basis.


ACCESS / MODIFY

In order to modify personal data, or add more information, the user will be able to access the system at any time using the login details: first name, family name, date of birth and password.

Once the accreditation request is approved, all data will be locked. Any further changes will be managed only by email (media@wu18nairobi2017.com).

SPECIAL PROCEDURES

The categories below have to follow a partially different procedure:
• Freelance journalists
• Photographers
• Web sites

Freelance journalists
Freelance Journalists may be requested to upload (in Pdf or Jpg format) a letter on the headed paper of the principal Media Organisation they will be working for.

Photographers
Photographers wishing to cover the IAAF World U18 Nairobi 2017 will be asked to sign an Agreement Form certifying that they agree to certain conditions.

ACCREDITATION PROCEDURE FOR WEBSITES

Journalists wishing to cover the IAAF World U18 Nairobi 2017 for a Website should, like all Written Press and Photographers, obtain an Accreditation Access Code (allowing them to access the IAAF Accreditation website for online accreditation) from the national athletics federation of the country where their headquarters is based.

Upon registering their accreditation, when they click on the category "Website" a Preliminary Questionnaire will pop up automatically. The user should reply to all questions before being able to proceed.

IAAF will first examine the request and the replies to the Preliminary Questionnaire and decide whether to continue with the accreditation process, or reject the request – in which case the Website publication will be immediately informed.


Following the deadline, the IAAF, in conjunction with Dentsu/AMS and the EBU, will determine which Websites will be accredited and where they are able to access with audio or video equipment (traditionally in the Mixed Zone/Medallists’ Interview Rooms and not on view of field of play) and will then inform the Website accordingly. Their access will only be to an area which is equivalent to the Written Press and not a dedicated priority position. A specific category code on the accreditation card will show that the bearer is allowed to produce audio or video.

Those Websites which are not allowed to or do not wish to record video or audio in the Mixed Zone/Medallists’ Interview Room will be accredited as Written Press only, and will have to sign an Agreement Form undertaking to work exclusively as such (no audio, no moving images)
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